Overview
What this service covers
Qiwa is where the employment relationship is formally recorded, and nearly every workforce action touches it: hiring, transferring, promoting, amending a profession, or ending employment. Each carries a permit consequence, and each moves the Nitaqat band that governs what you are permitted to do next.
We manage both the transactions and the position they create — processing the platform activity itself while monitoring the effect on your Saudization band, so a routine hire does not quietly restrict the next one.
What's included
Scope of work
Employee onboarding and registration
New employees registered at the correct point, with the details that payroll, GOSI, and residency processes will later rely on.
Employment contract management
Contracts registered and kept consistent with payroll and GOSI records.
Contract updates and amendments
Changes to terms, salary, or duration reflected on the platform before they create a mismatch elsewhere.
Employee transfers
Transfer of sponsorship between employers, managed through to confirmation, including where the releasing employer is uncooperative.
Profession changes
Amendment of the registered profession where a role changes or the recorded title constrains what the employee can lawfully do.
Work permit administration
Issuance and renewal ahead of expiry, with the supporting documentation prepared to the required standard.
Workforce record management
The registered population kept matching the workforce you actually employ, joiners and leavers included.
Saudization (Nitaqat) monitoring and compliance support
Ongoing monitoring of your band, with advance warning before a change in headcount moves it, and practical routes to a higher band.
Labour related compliance management
The labour obligations attached to the establishment, tracked and met as they fall due.
How it works
We are Aligned with your Business
Every Docurement engagement follows the same five stages, so you always know where a matter stands and who is responsible for it.
Initial consultation
We start by understanding your entity, workforce, sector, and current position — no commitment required.
Scoped proposal
A clear, transparent breakdown of what is required and how our fees are structured, separate from any government or authority fees.
Engagement & authorisation
Formal engagement with the appropriate authorisation for us to act on your behalf with the relevant authorities.
Dedicated point of contact
A single, accountable contact manages your file from instruction through to completion.
Ongoing reporting
Regular updates on completed actions, items in progress, and anything approaching a deadline.
Why Docurement
What makes the difference
The band is watched, not discovered
A dropped Nitaqat band restricts hiring and transfers. Knowing it is coming is what lets you act before it happens.
Renewals ahead of expiry
An employee working past permit expiry is a live breach, and it is entirely preventable with managed lead times.
Profession recorded correctly
The registered profession affects what an employee may lawfully do, and what visas can be issued against the entity.
FAQs
Common questions
Earlier than most employers assume. We work to lead times that absorb a document issue or a platform delay without the permit lapsing, and tell you the specific window for your case.
A lower band restricts key transactions — new permits, transfers, and visa issuance among them. We monitor the position so you have warning, and advise on what would restore it.
Yes. Sponsorship transfer is routine work for us, including cases where the releasing employer is uncooperative or the employee's records need correcting first.