Overview
What this service covers
Recordkeeping is where compliance is proved or lost. Organisations that did everything correctly still fail inspections because the evidence is incomplete, inconsistent across entities, or held in systems nobody can produce from at short notice.
We design and implement recordkeeping that reflects the actual requirements of your jurisdictions: what must be kept, in what form, for how long, and how it will be produced when someone asks.
What's included
Scope of work
Requirement mapping
What must be retained, in what form, and for how long in each jurisdiction you operate in.
Structure and system design
A record structure that works with the systems you already use rather than requiring a parallel one.
Retention and disposal
Retention schedules with defined disposal points, balancing compliance against data minimisation obligations.
Gap remediation
Identifying and, where possible, reconstructing records that are missing or inadequate.
Production readiness
Confirming records can actually be produced, completely, within inspection timeframes.
How it works
We are Aligned with your Business
Every Docurement engagement follows the same five stages, so you always know where a matter stands and who is responsible for it.
Initial consultation
We start by understanding your entity, workforce, sector, and current position — no commitment required.
Scoped proposal
A clear, transparent breakdown of what is required and how our fees are structured, separate from any government or authority fees.
Engagement & authorisation
Formal engagement with the appropriate authorisation for us to act on your behalf with the relevant authorities.
Dedicated point of contact
A single, accountable contact manages your file from instruction through to completion.
Ongoing reporting
Regular updates on completed actions, items in progress, and anything approaching a deadline.
Why Docurement
What makes the difference
Compliance you can evidence
Doing it right and being able to show you did it right are separate achievements. The second is what inspections test.
Consistent across entities
Inconsistency between group entities is one of the most common findings. A single structure resolves it.
Retention both ways
Keeping too much creates data protection exposure. Retention schedules address both directions.
FAQs
Common questions
In most jurisdictions yes, subject to requirements about form, integrity, and accessibility. A minority of processes still require originals. We map this per jurisdiction.
It varies by jurisdiction and record type, and is frequently longer than employers assume. We provide retention periods per record class rather than a single blanket figure.
Often, partially. Some gaps can be reconstructed from authority records or third parties; others cannot. We tell you which is which and what the residual exposure is.